Council Meetings

To register as a delegation to speak before Council, please complete an online delegation request form or contact the Council & Committee Support Specialist if you have questions.

When requesting a meeting date:

• Review the 2024 Council Meeting Schedule.
• Delegations are encouraged to attend Committee of the Whole meetings rather than Council meetings. The Meeting Facilitator can help you decide what meeting to register for.
• The Clerk may limit the number of delegates each meeting.

The meeting agenda is prepared on the Thursday before the meeting and then posted online by 3:00 p.m. that day. The deadline for registration of delegations is 12 p.m. (noon) on the Wednesday prior to the meeting. 

The meeting agenda may be updated on the day of the meeting. Anyone may register as a delegation for an item shown on the regular agenda by calling the Council & Committee Support Specialist by 10:00 a.m. on the day of the meeting. New items are not accepted for the revised agenda. Any revisions are posted online by 1:00 p.m. on the day of the meeting.

Delegations are encouraged to submit written material outlining their position by 12 p.m. (noon) on the Wednesday before the meeting. Material submitted by this time will be included in the Agenda package. If a delegation is unable to submit the written information in advance of the meeting, they should provide 16 copies for distribution to Council and staff.

If you will be using a PowerPoint presentation or other visuals, an electronic copy must be provided to Township staff by the Monday before the meeting. If you have any additional audio/visual requirements, you should let staff know at the time of registration.

The Township encourages members of the public to comment on matters of interest to them. However, delegations are cautioned that if derogatory or inappropriate remarks are made, the delegation will not be permitted to continue speaking, and the comments will not be recorded in the meeting minutes. Applause, booing, or other audible demonstrations of support or opposition are prohibited.

Delegations are requested to respect all citizens, members of Council, and staff, regardless of differing opinions and views. Please display the same courtesy and respect to others that you expect for yourself.

As a delegation, you must also be aware that all Committee of the Whole and Council meetings are open to the media and your comments may be reported in the newspaper or on television.

The use of cameras and recording equipment is generally allowed but may be prohibited if disruptive to the meeting. Picket signs or placards are not allowed in the Council Chambers or on any Township property where a meeting is being held.